We process your personal data for the purposes of distributing relevant information to the general public or specific groups. If you would like to receive the corporate news of our company, we will collect certain information about you. We use the collected data in order to send you our corporate news like press releases by e-mail, event invitations by e-mail (or printed ones to the indicated address) and communicate on phone, through social media in urgent cases, in order to provide you important information of our company that is relevant for the society.
We obtain information about you when you provide personal data to us by expressing your wish via e-mail (for example firstname.lastname@example.org) to Marketing employees in order to receive company’s news, or agree to receive news when attending our events or communicate directly with our Marketing representatives.
You have no obligation to provide all personal data, you may provide only that which you prefer to use for communicating with us (for example, you may provide only company’s name and e-mail). If you do not provide the necessary data, you will not receive our news. If you find the information we send irrelevant, you can unsubscribe by expressing your wish via e-mail to company’s Marketing employees.
Your personal data will be stored until you unsubscribe or otherwise request us to delete your data, until we find out that the recipient is no accessible no more (e.g. receive automatic notification that the contacted person is not working there anymore or that such e-mail address has ceased to exist) or for 5 (five) years from the registration. The list of media participants in an event will be stored for 2 (two) years from the end of this event, while the list of others participating in the event – 1 (one) month from the end of the event. If we have collected additional data, e.g., preferences for food, such data will be stored for no longer than until the end of the event.
The personal data is disclosed to companies that provide services to us, i.e. in some cases we may transfer your personal data to the company’s Public Relations agency to share information on our behalf, to data processors, e.g. who provide us IT maintenance services etc. In case of a global event communication, if we have your consent, we may transfer your personal data to SDA SP. Z O.O.
To whom we disclose personal data?
We disclose your personal data to:
1) Companies we work with
Personal data is disclosed to companies that provide services to us and are mentioned in each section. These companies are required to adequately safeguard your personal data and to not use this data for any unauthorised purposes, and to ensure that its suppliers do the same.
2) State and local government institutions, other persons performing functions assigned to them by law
We transfer your personal data to state and local government institutions and other persons performing functions assigned to them by law upon their request or in order to meet our legitimate interest in establishing, claiming and defending legal claims.
Protection of personal data
We take the following precautions in relation to the personal data you provide us:
We use a variety of technical and organisational security measures to protect your personal data. Your personal data are stored safely and are only accessible to a limited number of persons.
2) International transfers.
We are always seeking to process your personal data within the European Union/European Economic Area. However, we have service providers and business partners in many parts of the world. In some cases, we might have to transfer your information to one of the companies located outside the European Economic Area. We do our best to keep your information safe in these cases, so we can rely on the European Commission’s adequacy decisions. This means that the European Union believes that national laws or arrangements ensure the proper protection of your personal data. If we want to store your information in the United States, we will use the “Privacy Shield”, i.e. agreement between the European Union and the US governments. In cases where there is no adequacy decision, we sign a contract that includes standard terms or other approved items, codes of conduct, certificates etc. adopted by the European Union.
You can obtain more information on personal data protection measures by submitting a separate application to us.
Your rights are:
1) the right to access – you have the right obtain a confirmation from us as to whether or not we process your personal data and, when we do, access the personal data;
2) the right to rectification – you have the right to request a correction of any inaccurate personal data;
3) the right to erase – under some circumstances you have the right to the erasure of your personal data. This does not apply if the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation or for the establishment, exercise or defence of legal claims;
4) the right to receive yourself or transfer your personal data to another company in certain circumstances (known as the right to data portability). This applies when data processing is based on you consent or on a contract and whenever processing is carried out by automated means;
5) the right to restrict – in some circumstances you have the right to restrict the processing of your personal data;
6) the right to object – you have the right to object to our processing. This applies when data processing is based on legitimate interests pursued by us or by a third party;
7) the right to object – you have the right to object to our processing of your personal data for direct marketing purposes;
8) the right to withdraw your consent to the processing at any time.
In order to carry out the aforementioned rights please provide written request to us or to the Data Protection Officer (contacts mentioned below).
Facebook Lead Ads Form
The co-controllers of personal data provided with Facebook Lead Ad form are SDA Sp. z o.o. based at: aleja Zwycięstwa 96/98, 81-451 Gdynia and Akademia SDA OÜ. The contact details of Data Protection Officer: email@example.com.
The legal basis for personal data processing includes your consent. Provision of personal data is voluntary. The personal data shall be stored until you withdraw your consent. We disclose personal data for processing to entities responsible for services they provide to us for the purposes of process your personal data, such as marketing automation and e-mail marketing.
You have the right of access to, right to rectification, erasure or restriction of processing of your personal data, and the right to object if your personal data are processed on the basis of the legitimate interest, request that your personal data processing and transfer be stopped, as well as the right to withdraw your consent at any time, which shall not affect the compatibility of personal data processing with law, which was effected on the basis of the consent granted before it was withdrawn. You also have the right to lodge a complaint with the President of the Personal Data Protection Office. In order to exercise your rights, please contact the personal data controller personally or via e-mail given above.
If you have any questions about the processing of your personal data, any requests, or if you would like to give us feedback, please contact:
SDA SP Z O.O., registration number 5842741225, legal address: Aleja Zwycięstwa 96/98, 81-451 Gdynia, Poland, phone number: +48 58 782 48 88, email address: firstname.lastname@example.org
Data Protection Officer: email@example.com
You also can contact our Data Protection Officer by sending a letter to us at the above-mentioned address and addressing it to the Data Protection Officer.